91³Ô¹ÏÍø

91³Ô¹ÏÍø has an opening for an Events and Project Manager in the President’s Office.

POSITION SUMMARY

The Events and Project Manager is responsible for managing all aspects of events on behalf of the President’s Office, from conception to completion including Board of Trustees meeting and retreats. This role liaises with designated internal staff/departments and external vendors to manage event logistics, registration, marketing, and communication. The Events and Project Manager is also the staff liaison for the president’s residence and ensures all aspects of the residence and events that take place there run smoothly. This position is also a project manager for a variety of special office-level and cross-divisional initiatives including monitoring timeline, coordinating logistics, preparing reports, and completing follow-up and communication. This role is responsible for facilitating the successful completion of such projects by adhering to, or recommending policies and protocol, maintaining regular communication with project partners, ensuring follow through to reach set milestones, providing status reports, and addressing obstacles.

Essential Functions

• Manage annual, special, and ad hoc events for the President’s Office and affiliate offices, acting as the point person to ensure that logistics, communications, and processes are managed in a comprehensive manner with an eye toward efficiency. Monitor expenses to manage events budget.
• Communicate with internal and external partners and constituents to oversee event logistics, including but not limited to registration, venue/space, catering, public safety, AV, parking and transportation.
• Oversee the creation and distribution of supporting event materials such as invitations, landing pages, print collateral, and gifts/promo items in consultation with Communications, campus departments, and external vendors.
• Under the direction of the Chief of Staff, is responsible for gathering and compiling appropriate materials in order to prepare event briefs. Provide onsite direction at events and acts as host and support for special visitors and guests.
• Serve as house manager for the president’s residence, including working directly with the President’s family to ensure the smooth operation of the house and events hosted at the residence. Work with internal and external vendors and provides updates to president’s family on events and house maintenance. Manage relationships with facilities, LITS and other on campus units related to the maintenance and functioning of the residence.
• Provide project management support for special projects, initiatives, and activities that have direct connection to the President, overseeing timeline, logistics, reporting, follow up, communication, and administrative support.
• Act as a resource regarding the office and the institution’s policies and procedures to ensure all standards are met when managing projects. Consult relevant documentation and communicate with appropriate individuals to obtain information and resolve issues that arise.
• Ensure appropriate debriefing and documentation at the conclusion of each project and event. Record and maintain comprehensive documentation and make recommendations to enhance future projects/events.
• Performs other related duties as assigned.

Qualifications

• Bachelor's degree and/or equivalent combination of education and experience.
• Minimum three years event planning/coordination, project coordination/facilitation, or related experience.
• Ability to anticipate needs and exercise diplomacy.
• Ability to navigate sensitive issues with discretion, sound judgment, and the ability to always act in best interest of the President, the Board of Trustees, and the College.
• Ability to interpret and prioritize requests for information and follow up as needed.
• Ability to manage logistical arrangements and monitor budgets.
• Facility with technology and an aptitude for and interest in learning/utilizing new technologies.
• High level of functionality in the use of Microsoft Office programs and project management tools.
• General awareness of and sensitivity to graphic design software and tools and proficiency with Apple systems.
• Excellent organizational skills, interpersonal skills, verbal and written communication skills.
• Demonstrated ability to work in a high impact, deadline-oriented environment where initiative, attention to detail and ability to work on multiple projects simultaneously is required.
• Ability to proofread documents required.
• A positive attitude and the ability to relate well to diverse populations and to help foster an inclusive community environment.
• Comfort and ability to interact with and provide occasional basic care for dogs and cats during events at the president’s residence.

Mental Demands:

Must be able to read and comprehend documents and instruments; perform detailed work utilizing reasoning and problem-solving skills; and perform multiple concurrent tasks with constant interruptions. Must possess excellent oral and written communication skills, interpersonal skills, and organization skills. Must be able to deal with confidential data, continue job related training and apply basic mathematical and sensitivity to visual layout and presentation of information. 

Physical Demands:

The job involves all of the following in various degrees but is not limited to only these physical demands: attendance, standing, sitting, walking, carrying, squatting, lifting, twisting, cleaning, reaching, pulling, pushing, typing, writing, hearing, seeing, speaking.

Supervision and Scheduling:

Receives limited supervision. Full-time administrative position. Working hours are not confined to weekdays but also include evenings and weekends.

Environmental Conditions and Equipment:

The job involves exposure to the following in various degrees but is not limited to only these environmental conditions: general office setting.

Some of the equipment used to perform this job: computers and printers, copier, telephone.

ALL REQUIREMENTS ARE SUBJECT TO POSSIBLE MODIFICATION TO REASONABLY ACCOMMODATE INDIVIDUALS WITH DISABILITIES.

THIS JOB DESCRIPTION IN NO WAY STATES OR IMPLIES THAT THESE ARE THE ONLY DUTIES TO BE PERFORMED BY THE EMPLOYEE OCCUPYING THE POSITION.  EMPLOYEES WILL BE REQUIRED TO PERFORM OTHER JOB RELATED DUTIES REQUIRED BY THEIR SUPERVISOR.

Apply

To express interest in this role, please submit a cover letter, resume, and contact information for three professional references to Interfolio: 

ABOUT THE INSTITUTION:

91³Ô¹ÏÍø is a private liberal arts institution located in the Philadelphia, Pennsylvania region.  The College serves a population of approximately 1,700 students at both the undergraduate and graduate levels.  It has a long tradition of educational excellence and offers a dynamic and challenging work environment.  The campus is easily reached by public transportation as well as most major highways.  The College offers competitive salaries and excellent benefits.  91³Ô¹ÏÍø is an equal opportunity employer that believes that diversity strengthens our community; candidates from underrepresented groups are especially encouraged to apply.